Privacy Policy.

The Society collects information for legitimate purposes including membership review, educational collaboration, and the advancement of research.

1a. Membership Applications

Applicants may provide:

• Full name, professional title, and credentials
• Contact information (email, phone, mailing address)
• Educational background and training
• Professional affiliations and certifications
• Research, publications, or case experience

1b. Public Contact Forms

Public contact forms are provided only for administrative membership, sponsorship, and media inquiries. Do not submit patient, medical, or health information through a form or email.

• Name and professional contact information
• Administrative inquiry topic

The Society does not provide medical advice, diagnosis, treatment, or referral coordination through this website and does not establish a physician-patient relationship.

1c. Donations and Payments

Third-party payment processors may collect:

• Name and billing address
• Payment card or account details
• Transaction amount and timestamp

The Society does not store complete credit card or banking information on its servers.

1d. Communications

When you contact us by email or through forms on the Site, we may collect your name, email address, and the content of your message in order to respond to inquiries or provide updates.

The Society uses collected information to:

• Review and process membership applications
• Send acceptance, denial, or follow-up emails regarding applications
• Issue membership certificates and confirmations
• Maintain secure internal membership records
• Provide access to private member-only content or discussions
• Process and acknowledge donations
• Respond to general inquiries
• Improve the functionality and security of the Site

We will never sell or rent your personal information.

The Society processes information based on:

• Consent — voluntary information provided via forms or email
• Contractual Necessity — to process membership or donation transactions
• Legitimate Interest — to administer educational and research activities
• Legal Compliance — to meet obligations under HIPAA or applicable state laws

OLPS does not solicit or use public forms or email to receive Protected Health Information (PHI), patient records, images, treatment details, or referral requests. Do not send this information to the Society through the public site.

• Public contact forms are limited to administrative membership, sponsorship, and media correspondence
• The public site does not provide patient matching or referral coordination
• A future member opt-in directory, if launched, will let visitors identify participating members independently

The Society does not maintain medical records or act as a covered healthcare entity through this public site.

The Society may share limited data only in the following cases:

• With authorized administrators for membership and administrative processing
• With third-party payment processors (for transactions only)
• When required by law, subpoena, or regulatory request

We do not sell, lease, or otherwise disclose personal data for marketing or unrelated purposes.

• Membership application data is retained for internal records.
• Administrative contact submissions are retained only as needed to respond to the inquiry.
• Donation and transaction records are retained as required for accounting and legal compliance.
• Individuals may request deletion by contacting oplpreserve@gmail.com; certain information may be retained for legal or administrative reasons.

The Society employs administrative, technical, and organizational safeguards including:

• Secure HTTPS website encryption
• Restricted access to sensitive records
• Secure payment gateways for transactions
• Data minimization and anonymization practices for case materials

No system is completely immune to breaches; transmission of information over the internet occurs at the user’s own risk.

The website may use cookies or analytics tools to monitor performance and user engagement. Cookies do not collect personally identifiable health data and can be disabled in browser settings.

Submitting an application, donation, or inquiry implies consent to receive transactional or informational emails. Users may unsubscribe from non-essential communications by following instructions included in those messages.

The website is intended for adults eighteen (18) years of age and older. The Society does not knowingly collect information from minors and will promptly delete any data received from children under 18.

Individuals may request to review, correct, or delete personal information by contacting oplpreserve@gmail.com. The Society will respond within thirty (30) days, consistent with applicable law.

The website operates from the United States and is governed by U.S. law. Users accessing the site from outside the U.S. consent to the transfer and processing of their data within the U.S.

The site may contain links to external websites for educational or referral purposes. The Society is not responsible for the privacy practices or content of third-party websites.

The Society may update this policy periodically to reflect changes in practices or legal requirements. Revised versions will be posted with a new revision date. Continued use of the site constitutes acceptance of the updated policy.

For questions about this policy, data handling, or to request corrections or deletions, please contact: oplpreserve@gmail.com.